A dedicated board portal is an important hub for agendas, reminders and updates and documents. It streamlines the entire process and ensures governance standards are met. The best solutions are developed with an emphasis on user experience, supporting users at any level of technology-related comfort. In addition, they protect against the cyber threats that affect non-profit organizations by providing granular permission management and a robust security system that includes encryption and secure application hosting.
It can be difficult for boards to keep up with the changes in documents when they depend on email or file-sharing services. Users are able to access the latest version of documents anytime, on any device. They can even create a link that is regularly updated to share with stakeholders. This keeps everyone informed and cuts down time spent preparing for meetings.
A great solution will not only store and distribute materials for meetings, board documents and other information, but additionally make it simple for directors, either online or offline to work on documents using real-time tools, such as page synchronisation devices, laser pointers, and private annotations. It also enables boards to vote, evaluate actions items and make decisions on a centralized dashboard.
A great solution should provide a high-quality videoconferencing service that is integrated with the board portal that allows users to collaborate in real-time, without having to switch between different applications. It should also provide a full range of first-class support services to help users get the most out of the software and avoid costly errors. It should also offer a variety of options for data storage to ensure compliance with local legislation and the ability to export data quickly and easily into the format that auditors are able to use.