Virtual Meetings are a new tool for communication that allows people to communicate despite geographical limitations. It has many advantages for individuals and businesses who are seeking to increase their efficiency and teamwork regardless of distance.
Virtual meetings occur when participants aren’t physically in the same place but are connected through audio and video technology. They can talk and listen, take note of each other’s non-verbal cues, and interact in a manner similar to face-toface interactions.
Proper preparation and planning are the key to the success of a virtual meeting. Be sure to have a clear agenda and set clear meeting goals. Also, make sure that all required equipment and technology are available prior to the meeting. It is important to test the software and device capabilities prior to the meeting in order to ensure that there are no issues.
During the meeting, be sure that you stick to your agenda and keep the discussion on track. Nothing can turn attendees off more quickly than a discussion which goes off-topic or takes too long time. It’s also crucial to encourage collaboration, so try using tools like Miro whiteboards or group texting. Also, it’s a great idea to invite one of the participants to take notes during the virtual meeting. This will ensure that the most important decisions and ideas are reflected in the summary of the meeting.
Finalize the virtual meeting with a summary of key points and any assigned action items. Make sure to share the summary as soon as possible via a collaborative platform such as email or other methods. It’s a good idea also thank attendees for their involvement and let them know when they are likely to hear from them in the future, whether it be in a follow-up session or via email, or any other contact.